Board Announcements

In accordance with Article IV, Section 4.2 of the Bylaws, this letter serves as your official notice of the 2024 Annual Meeting for Highgate Owners Association.  

 

The Highgate Board of Directors are pleased to announce the 2024 Annual Meeting will be held at the date, time and place listed below.   

 

 

One purpose of the Annual Meeting is to elect two (2) directors to the Board of Directors, each will serve a three-year term. Please find the enclosed candidate statements for your review.

 

This year the Board of Directors has added the option to vote electronically using a third-party representative, VOTE-HOA-NOW. If Management has your email address on file, you will receive an invitation to vote electronically. Each lot (home) will only be allowed one vote. The email will be sent to the primary email address on your FirstService Residential account. If there are multiple owners who receive emails from FirstService Residential, it is understandable that you may not be aware which email address is the primary one. If you want to confirm which email address will receive the email from VOTE-HOA-NOW, please contact Austin Figueroa, Portfolio Manager via email at austin.figueroa@fsresidential.com.

 

 

If you do not receive the email, you are still able to vote online. Please go to the website: https://highgate.ivotehoa.com/register and click “Contact Us” to get your code. If you are not able to vote electronically, please contact Austin Figueroa via email: austin.figueroa@fsresidential.com, so that alternative arrangements can be made.

 

 

1. Receive the email and click the link to go to the voting site
2. Register for the vote by entering your name, email, and creating a password

3. Make your choices on the ballot and submit

When your vote is complete, you will receive both an onscreen confirmation and an email that the vote has been recorded. 

 

It is very important that you take a moment to vote as this is your opportunity to elect new members of the Board of Directors and to establish a quorum, which is required for the Annual Meeting to proceed as planned. By casting your electronic vote, you will automatically be counted towards quorum, even if you do not attend the Annual Meeting. The presence of Members entitled to cast 25% of the votes in the Association is necessary to achieve quorum and hold the Annual Meeting. Your involvement and cooperation in helping to ensure the Association’s sound and effective management is appreciated. 

 

The Annual Meeting Notice, Meeting Agenda, Uninstructed Proxy with Instructions, 2023 Annual Meeting Minutes, and Candidate Statements can be viewed by clicking here. If you have any additional questions regarding the 2024 Annual Meeting, please contact your Portfolio Manager, Austin Figueroa at austin.figueroa@fsresidential.com (email) or (703) 520-8405 (office).